Bad communication can limit the effectiveness of your organization, even if you run a small company with only a few employees. Without fixed communication, deadlines can be overlooked, work processes can double and the employee’s morale suffers. Knowing how to improve communication can benefit your business.
Be sure to actively hear what your employees are saying, even if you do not always agree or do not think that it is relevant to the problem at hand. Showing that you are listening gives the speaker a sense of importance and can make you feel respected. Realize that you’re listening in a meeting by asking questions or writing notes to speakers.
- Meet personally
While it can be easy to rely on email or the phone, they do not completely replace the effectiveness of personal communication. By observing body language or changes in the inflection of the voice, you can have a better idea of what the other person really thinks and feels. If you are a manager or entrepreneur, set up a regular meeting with your staff to discuss the work.
- Go on
Follow with customers or their workers who fulfill their promises. For example, if you promise a customer that you are responding to information, you must do so within the time frame or at least provide a status report. Failure to do so may result in a person believing that they are not taking care of their situation, which can lead to a collapse in communication.
- Create a team project
If morale is low or the members of your team are not communicating well, imagine a team or activity project they need to work together on, such as: For example, to find ways to increase the efficiency of a common work task. To allow even more participation from the team members, let them design the activity or project. Working together towards a common goal can remove some barriers to effective communication.
- Make information accessible
Each organization has its own internal or “sticky” information that is understood by all employees. It may take some time to learn how the company does things, from the document-making document to other best practices. Help employees get this information faster by integrating them as part of the training and creating internal reference documents.
- Make the mission and vision clear
Take the time to explain the values and mission of the company, be it in-house training or as a regular reminder to employees. When employees understand the company’s goals in a unified way, they can communicate better with each other to achieve them.
- Strengthen connections
Not only should the communication between the team members improve, but also between the employees and their managers. Be sure to handle this during the management training programs. Managers who take the time to meet and listen to their employees can communicate more easily and report directly on the task. When employees feel that managers can address their individual concerns, they feel more connected.
- Create an open dialog box
Keep employees updated on the company’s changes, progress, and future plans. This could be done through a bimonthly newsletter or at corporate meetings. Also allow employees to participate in this discussion. Encourage questions and comments and show that all ideas are welcome. Employees communicate more frequently when they are on their way to the company.
- Encourage the exchange of information
Provide an online platform to share knowledge. Employees are likely to keep reading about news and industry trends on a regular basis, so they can provide them with a place to share that information. By giving them the opportunity to show what they know, employees will endeavor to participate in these efforts. Not only will this generate more energy and purpose behind the communication, but the exchange of valuable ideas will be beneficial to the economy.
As you can see, being a better person sounds better when you become a better communicator. Any personal improvement you make in your own life will flow quickly and steadily into your working life.
Arif Zubayer is the Industry Marketing Manager at RegentSEO . He’s an expert in inbound marketing, content marketing, and lead generation. Arif Zubayer is a product manager at BookBub, working on Recommendations and related products.